FREELANCE PROPOSAL TEMPLATE
The Coven Girl Gang | Stuart Kerr Spindlow
Prepared 14 September 2026

An editable commercial planning structure for a freelance service project.
This is not a lawyer-reviewed contract. Use it alongside appropriate agreed
terms and get qualified advice for consumer, regulated, international or
high-risk work. Replace the bracketed prompts and delete these instructions
before sending your completed proposal. Do not leave internal notes in it.

FREELANCE PROJECT PROPOSAL
Project / version / date:
Prepared for: [client legal name and contact]
Prepared by: [freelancer legal/trading name and contact]
Proposal review date: [date to revisit availability and assumptions]

1. The situation
You want to [specific task or change] because [relevant context].
This proposal covers [defined piece of work].

2. Deliverables
I will provide:
- [quantity, format and description]
- [quantity, format and description]
The work will be checked against [agreed requirements].

3. Exclusions
This does not include [specific adjacent tasks].

4. Process and client inputs
Stages: [briefing / preparation / review / revision / handover].
You will provide [inputs] by [dates].
[Person/role] will consolidate feedback and [person/role] will approve.
Included revisions: [number, type and response window].

5. Timing
Proposed start: [date], dependent on [start conditions].
First milestone: [deliverable/date].
Feedback due: [date/window].
Final handover: [deliverable/date], dependent on [inputs/approvals].
If a dependency changes, we will review the effect before confirming new dates.

6. Fee and payment
Fee: [GBP amount and pricing basis].
VAT treatment: [actual applicable position].
Payment schedule: [amount, trigger and due date for each instalment].
Expenses: [included / prior-approval process and cap].
Invoice recipient / purchase-order requirements: [details].

7. Terms and changes to resolve before starting
Agreement/terms reference: [current document/version].
Confirm rights, confidentiality, relevant data responsibilities,
cancellation and liability in the appropriate agreement.
Changes to scope, fee or timing require approval through the agreed process.
Outstanding decisions: [list, or none].

8. Next action
Please [specific action] by [realistic date].
Before delivery begins, we will confirm the final scope, terms,
start conditions and project-start record.

PRIVATE PRE-SEND CHECK: REMOVE BEFORE SENDING
[ ] The problem and scope reflect the actual discovery conversation.
[ ] Quantities, formats, exclusions and included revisions are specific.
[ ] The schedule includes dependencies and client feedback time.
[ ] Currency, actual VAT treatment and instalment arithmetic are correct.
[ ] Scope and agreement versions match.
[ ] Rights, confidentiality and relevant data duties have been resolved.
[ ] No invented testimonial, client outcome or guaranteed result appears.
[ ] No other client's information or private notes remain.
[ ] The intended recipient can open the document without excessive access.
[ ] The next action and review date are clear and genuine.

Guidance:
https://thecovengirlgang.com/freelance/freelance-contract-checklist
https://thecovengirlgang.com/freelance/freelance-rate-calculator
https://www.gov.uk/invoicing-and-taking-payment-from-customers/payment-obligations

This template does not itself establish the legal effect of a completed proposal.